Features and Benefits

The table below lists from left to right, by row, the sequence of the features as you are likely to use them.

Click on the icons to view slideshows providing more info and screen displays on the selected Feature and the benefits to you.

Dashboard

This attractive, informative dashboard allows you to see and manage key information in your agency. View statistics, listing activity, daily reminders & tasks and lots more. The dashboard also contains a simple but comprehensive menu system, statistics panel and birthday reminders.

Task Manager

On demand ability, on all key screens, to Add and Edit tasks and schedule them for email and sms notifications for yourself or other agents in the office. This is an integral element of our website and has extensive, easy to use capability.

Agency & Agent Profiles

Manage Agents' profiles via an easy to use interface with full contact details for each of your agents including personalised photo handling and profile information which is then displayed online.

Seller & Landlord (Owners) Management - Residential & Commercial

Easy to use interface providing for adding, editing and deleting of owners, property information and listing details including easy to use photograph management.



Attractive Brochures

Create attractive brochures from a library of options which can be emailed directly from our website or saved to your local system or network for immediate or later use.



Key Events Table

Agent activity is recorded in the Key Events table when listings have been added / edited, allowing users to view all activity / changes to listings as well as easy access thereto.



Populate your own website

Property Solutions automatically populates your own website hourly 24/7, thus ensuring that your website designed by us is always up to date. We offer a variety of attractive website options at affordable prices to meet the requirements of large and small agencies.



Website Syndication

Capture once ... publish everywhere. No need to waste time capturing listings on different portals. Property Solutions will feed your listing info to all participating portals.



Buyer & Tenant (Contacts) Management - Residential & Commercial

Easy to use interface for adding, editing and deleting buyers and tenants and their purchasing or letting criteria.



Notes Recording & Action Dates

For all client categories & listings, record notes and set action dates for follow-up and reminders. View entries in the Notes History table.



Email Handling

Communicate with your clients using ad hoc eMail messages or message templates created and stored in the Message Library for quick and easy, ongoing use, including personalized bulk emailing capability. View entries in the Email History table and choose to receive email reminders for follow up.



SMS Sending

Send sms’es to any and all categories of people in your database including your owners, contacts and colleagues. View entries in the SMS History table.



Match Listings against Buyers / Tenants

Match your Listings against your confidential Buyer / Tenant database using quick match functionality or a pivot table approach allows for more detailed filtering of results. Send emails and / or brochures of the results and store such email communications



Match Buyers / Tenants against Listings

Match your Buyers and Tenants against your Listings using quick match or pivot table allowing you to filter your Buyers and Tenants against the listing in question. Send emails and / or brochures of the results and store such email communications.



Introductions History

This feature stores in a common table in the database, who you have introduced to a particular property and their feedback. This table helps the user keep track of all properties introduced to clients.



Buyer / Tenant Feedback

Record buyer / tenant feedback for particular listings in an easy to manage table. Share feedback reports with owners / landlords to keep them up to date with their property.



Documents Viewer

Create directories and store documents online giving you quick and easy access thereto. Directories are automatically generated by the system when a sales / rentals transaction is recorded for FICA Documents.



Financial Transactions

This module allows users to record their sales & rentals transactions (commission calculations; & splits; VAT amount); upload FICA documents; manage correspondence with attorneys and use the real estate transactions flowchart to help them manage the transaction process from start to finish.



Comprehensive Reports

We provide a comprehensive suite of reports for managing your stock, owners, contacts, mandates, agents, etc.



Training

We provide “one to one” training using Skype for talking and sharing of screens to help you settle quickly and easily into using our website. There is also, a comprehensive help section with manuals and other guidelines at your fingertips.

Our Partners

Property Solutions Online enables Estate Agents to manage their sales operations, listing of their properties, buyers, recording notes, sms and eMail communications.
DataTrac Software Solutions develops sales, rentals and holiday rentals management systems for the property industry and designs websites and provides data feeds and SEO services.
FINTrac Cloud Accounting | Data Access ... on the Move, anywhere anytime
CPS | Cloud Property Solutions
FINTrac Rentals Management

Rates (Excluding Vat)

No contract. Month to month renewal. Download our application form by clicking HERE.

Subscriptions
Per Office (Monthly)
  • 1 User - R475.00
  • upto 3 Users - R675.00
  • upto 5 Users - R875.00
  • upto 10 Users - R1 175.00
  • upto 15 Users - R1 475.00
  • upto 20 Users - R1 775.00
  • 21 plus Users - R1 775.00 + R50.00 per additional user
Data Feeds
(Monthly)
  • Own Website - Free
  • Property 24 - R215.00
  • Private Property - R215.00
SMS Credits
(Monthly)
South Africa
  • 250 - R0.50 each
  • 500 - R0.45 each
  • 1000+ - R0.40 each
Namibia
  • 250 - R0.60 each
  • 500 - R0.55 each
  • 1000+ - R0.50 each

Satisfied Customers

  • Hodson Property Group

    John-Wilson Delport

    Knight Estates

    We have been clients of Cloud Property Solutions for many years during which time our use of their extensive range of services has grown considerably and today, covers:


    • Domain hosting and email services
    • Property Solutions Online (database management and CRM for our sales and rentals marketing, residential and commercial)
    • Responsive website designing
    • Data feeds to the key portals
    • Financial accounting and rentals management using FinTrac cloud accounting

    There are many reasons why we recommend Cloud Property Solutions including them being highly professional, personable, easy to get hold of and quick to respond to any queries that we may have. Also, they’re flexible and open to suggestions to improve their product range which is always evolving.They are experienced operators in the property industry having been in business since 2002.


    I have no hesitation in recommending Cloud Property Solutions for new and existing agencies, large and small and you are welcome to contact me should you wish to discuss the above services as viewed by us, in more detail.

  • DWC Realtors

    Paul Du Plesis

    DWC Realtors

    We started making use of Datatrac’s services some years ago when they began providing us with a server-based Rental Management system. We were so impressed by their elevated service standard and the solid support that they provided us with, that we in time broadened their service base to our company to include both the Fintrac cloud-based on-line Rental Management and Financial Accounting packages as well as the Property Solutions Online Sales and Rental Marketing system.

    As Principal of Bluegrass Lifestyle Management at the time, we also implemented their comprehensive Body Corporate Management system BCMTrac.

    I readily recommend Cloud Property Solutions to any Realtor/ Rental Agency/ Managing Agency who wishes to apply a holistic cloud-based management/ financial management as well as a marketing system. Their support is excellent and since they were able to customise their product/s to suit our unique requirements, I cannot remember how we ever got along without them.

  • Hodson Property Group

    John-Wilson Delport

    Knight Estates

    We have been clients of Cloud Property Solutions for many years during which time our use of their extensive range of services has grown considerably and today, covers:


    • Domain hosting and email services
    • Property Solutions Online (database management and CRM for our sales and rentals marketing, residential and commercial)
    • Responsive website designing
    • Data feeds to the key portals
    • Financial accounting and rentals management using FinTrac cloud accounting

    There are many reasons why we recommend Cloud Property Solutions including them being highly professional, personable, easy to get hold of and quick to respond to any queries that we may have. Also, they’re flexible and open to suggestions to improve their product range which is always evolving.They are experienced operators in the property industry having been in business since 2002.


    I have no hesitation in recommending Cloud Property Solutions for new and existing agencies, large and small and you are welcome to contact me should you wish to discuss the above services as viewed by us, in more detail.

  • DWC Realtors

    Paul Du Plesis

    DWC Realtors

    We started making use of Datatrac’s services some years ago when they began providing us with a server-based Rental Management system. We were so impressed by their elevated service standard and the solid support that they provided us with, that we in time broadened their service base to our company to include both the Fintrac cloud-based on-line Rental Management and Financial Accounting packages as well as the Property Solutions Online Sales and Rental Marketing system.

    As Principal of Bluegrass Lifestyle Management at the time, we also implemented their comprehensive Body Corporate Management system BCMTrac.

    I readily recommend Cloud Property Solutions to any Realtor/ Rental Agency/ Managing Agency who wishes to apply a holistic cloud-based management/ financial management as well as a marketing system. Their support is excellent and since they were able to customise their product/s to suit our unique requirements, I cannot remember how we ever got along without them.

Contact

If you are interested in viewing a demonstration of Property Solutions Online, which we do over the internet, please complete and submit the form below and we will contact you to arrange a suitable date and time.

Property Solutions Online is a division of Cloud Property Solutions which provides a range of services for estate agencies. Kindly tick the services which may be of interest to you.